This is an initial checklist for submitting a Permanent Resident (PR) card or a Permanent Resident Travel Document (PRTD) application.
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PR Card: the applicant must be inside Canada
PRTD: the applicant must be outside Canada
Valid Passport – all biography, signature pages and pages with any visa and stamps (if applicable)
All Previous Passports – all biography, signature pages and pages with any visa and stamps (if applicable)
Landing Paper (Confirmation of Permanent Residence)
To Replace: a photo of your destroyed PR Card
If PR Card is lost: provide a copy of a police report
For online applications, we need a scan of front and back of photographs
Representative Submission Letter (to be provided by YCI before submission)
Use of Representative Form IMM5476 (to be provided by YCI before submission)
For Minor Applicants
A photocopy of birth certificate, adoption order or legal guardianship document issued by a Canadian court; or
A photocopy of school records (report cards, transcripts, attendance records)
Authorization for travel for unaccompanied minors (for PRTD applications only)
Residency Obligation Documents (minimum two required)
Employment records or pay stubs
Canada Revenue Agency (CRA) Notice of Assessment for the five (5) years immediately before the application
Evidence that you received benefits from Canadian government programs
If your time spent outside of Canada is more than 1095 days, you may count these days towards residency obligations.
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Please review all situations carefully. We need documents to support only one situation that applies to you.
A letter signed by an official of the business that confirms:
- position and title of signing official;
- nature of business and how it fits the description of a Canadian business; and
- details of assignment overseas, such as length, confirmation of full-time employment, a description of position profile regarding the assignment
- that you will continue working with the employer after assignment ends
- that the business was not created mainly for the purpose of meeting your residency obligations
Other documents recommended to include
Articles of incorporation and business licences
Partnership agreements or corporate annual reports
Corporate Canadian Income Tax Notices of Assessment or financial statements
Copies of the Employee Assignment Agreement or Contract
Copies of any agreements between the Canadian business and the business or client outside Canada concerning your assignment to that client or business
You may count each day you accompanied a Canadian citizen outside Canada as long as this person is your spouse, common-law partner or parent (if you were a child under 19 years of age before October 24, 2017 or under 22 years of age after October 24, 2017).
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You must prove that
- The person you are accompanying is a Canadian citizen; and
- You are the spouse, common-law partner or child of that person.
All passports or other travel documents that the person you are accompanying used in the five (5) years before the application
Documents showing the citizenship of the person you are accompanying, including the date the person became a Canadian citizen
Proof of the residential addresses of the person you are accompanying for the five (5) years before the application
Marriage licence or proof of common-law partnership (if you are accompanying a spouse or common-law partner)
Child's birth certificate, baptismal document, or adoption or legal guardianship document (if you are accompanying a parent)
You may count each day you accompanied a permanent resident outside Canada as long as:
- the person you accompanied is your spouse, common-law partner or parent (if you were a child under 19 years of age before October 24, 2017 or under 22 years of age after October 24, 2017); and
- the person was employed on a full-time basis by a Canadian business or in the public service of Canada or of a province or territory during the time you accompanied them.
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You must prove that
- The person you are accompanying is a permanent resident;- You are the spouse, common-law partner or child of that person; and
- The permanent resident you are accompanying meets the residency obligation.
Documents showing the person you are accompanying meets the residency obligation
All passports or other travel documents the person you are accompanying used in the five (5) years before the application
Marriage licence or proof of common-law partnership (if you are accompanying a permanent resident spouse or common-law partner
Child's birth certificate, baptismal document, or adoption or legal guardianship document (if you are accompanying a permanent resident parent)
A detailed letter of explanation requesting considerations on humanitarian and compassionate grounds:
- what prevented you from returning earlier
- best interest of a child (if applicable)
- circumstances and how they were beyond your control
- minors below 22 years, what attempts you made since turning 22
- what unusual and undeserved, or disproportionate hardships you would face if you lost your permanent resident status
Supporting documents to your letter of explanation
School or employment records
Canadian Income Tax Notice of Assessment (NOA) for the past 2 to 5 years
Association or club memberships
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If you have other documents proving you have met the residency obligations, please share and we will assess these on a case by case basis to see if these could prove you met your residency obligation.
👉 Signature Authorization (optional): please provide a good-quality clear copy of your signature on a plain white paper with a blue ball pen. This will allow us to digitally insert your signature, saving trees and time. Alternatively, you may decide to manually sign the application forms and send us scan or paper copies.